Assistant Administrator

Organization: Council of Social Workers
Location: Harare, Zimbabwe
Employment Type: Full-time

Position Overview:

Council of Social Workers is seeking a highly organized, proactive, and versatile Assistant Administrator to support our operations. The successful candidate will play a critical role in ensuring the efficiency of our daily functions by providing comprehensive support across Board Secretariat services, Human Resources, Procurement, Logistics, and IT support.

Key Responsibilities:

1. Board Secretariat Services & Logistics

• Board Support: Assist in the preparation and distribution of board packs, meeting notices, and agendas.
• Minutes & Records: Attend board and committee meetings to record minutes and maintain the repository of board resolutions and corporate records.
• Logistics Management: Coordinate travel arrangements, accommodation, and transport for staff and board members.
• Event Planning: Oversee the logistics for workshops, stakeholder meetings, and conferences, ensuring all facilities and materials are prepared.

2. Human Resources & General Administration

• Maintain accurate personnel files and employee records.
• Assist in recruitment, onboarding, and tracking of employee leave and attendance.
• Manage office correspondence, reception duties, and internal communications.
• Maintain organized physical and digital filing systems.

3. Procurement & IT Support

• Manage procurement of office supplies and services, ensuring compliance with internal policies and tender regulations.
• Maintain vendor relationships and an up-to-date inventory register.
• Perform basic IT troubleshooting (printers, PCs, network issues) and coordinate with external IT consultants for complex technical support.
• Ensure data security and maintain regular system backups.

Required Qualifications & Skills:

• Education: Bachelor's Degree or Higher National Diploma in Business Administration, Office Management, Human Resources, or a related field.
• Experience: At least 2-3 years of experience in an administrative or office support role, with demonstrable experience in supporting a board or executive team.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and basic competency in hardware/network troubleshooting.
• Soft Skills: High degree of discretion and ability to handle confidential information; exceptional organizational skills, specifically in logistics and meeting coordination; strong professional writing skills for drafting formal minutes and reports; a proactive, results-oriented mindset.

Application Procedure: Interested candidates should submit a Cover Letter, Curriculum Vitae (CV), and certified copies of academic certificates to registrar@csw.org.zw by July 10, 2026. Please state the subject line as: "Application: Assistant Administrator - [Your Full Name]".